FleetCollect, a trucking software provider, has launched a mobile application designed to automate mileage tracking for motor carriers required to file quarterly fuel tax reports under the International Fuel Tax Agreement. The app uses GPS technology to detect state border crossings in real-time, replacing paper logs and spreadsheet methods that frequently lead to inaccurate reporting.
Motor carriers operating commercial vehicles across state lines must submit IFTA quarterly reports to their base jurisdiction, with the Q1 2026 deadline set for April 30, 2026. Inaccurate mileage reporting can initiate IFTA audits, which review four years of records and impose penalties of up to $50 per day for late filings, plus additional assessments for underreported fuel taxes. Manual tracking methods often result in undercounted state-line crossings, particularly on multi-stop routes, costing carriers thousands in missed fuel tax credits annually.
"Owner-operators using manual tracking consistently undercount state-line crossings, especially on multi-stop routes," said Herman Armstrong, founder of FleetCollect. "Our GPS tracking captures every jurisdiction change automatically. One customer recovered $3,200 in fuel tax credits after their first quarter using the app." The app features automatic GPS-based state and province border detection, one-tap trip initiation with 30-day background tracking, fuel purchase logging with location and price capture, and quarterly IFTA report generation for all 48 IFTA member jurisdictions, including U.S. states and 10 Canadian provinces.
Available for iPhone and Android, pricing starts at $9 per month for solo owner-operators, with fleet plans for carriers with multiple drivers at $5 per truck. FleetCollect also supports dispatchers, bookkeepers, and accountants who file IFTA on behalf of trucking clients through a web dashboard that provides access to trip data, fuel logs, and completed IFTA reports across multiple carrier accounts, reducing quarterly filing time from hours to minutes. A free IFTA tax calculator is available at https://fleetcollect.net/ifta.
The launch addresses a significant compliance burden in the trucking industry, where manual errors in IFTA reporting have financial and operational consequences. By automating mileage tracking, the app helps carriers avoid audit triggers and penalties while maximizing fuel tax credits, potentially improving cash flow and reducing administrative costs. The technology's real-time border detection ensures accurate jurisdiction tracking, which is critical for carriers operating in multiple states and provinces under IFTA regulations.
