FleetCollect has launched a new compliance solution designed to help motor carriers replace paper mile tracking with automated IFTA reporting and digital driver qualification file management. The platform addresses persistent challenges in an industry where many owner-operators and small fleets still track miles manually, requiring drivers to record odometer readings at state lines and spend weekends calculating quarterly tax obligations.
The core of the system is the FleetCollect IFTA tracking app, available on both iPhone and Android devices, which turns smartphones into automated mileage trackers. The application uses GPS technology to record state-by-state mileage as drivers travel their routes without requiring additional hardware or manual logging. "We built FleetCollect because we saw carriers spending hours on something a phone can do automatically," said Herman Armstrong, founder of FleetCollect. "Every mile you track by hand is a mile you might get wrong."
Beyond tracking, the platform includes a built-in IFTA mileage calculator that processes GPS data and fuel purchase records to generate quarterly reports ready for filing. The system breaks down miles driven and fuel purchased by jurisdiction, calculates net tax owed or credits due, and produces jurisdiction-specific reports. Carriers can evaluate the free IFTA calculator at https://fleetcollect.net/ifta to understand the platform's capabilities. For operations currently using spreadsheets or manual calculations, this automation eliminates errors that frequently lead to overpayment or audit complications.
The platform's comprehensive features include GPS IFTA tracking with automatic state-by-state mileage calculation, built-in quarterly report generation, fuel stop logging with receipt photo capture and location detection, and support for all IFTA member jurisdictions across the United States and Canada. The application runs continuously with 30-day session persistence and requires no additional hardware or specialized IFTA tracking devices.
FleetCollect's fleet DQF portal addresses another critical compliance area by digitizing the entire driver qualification file process required under 49 CFR Part 391 regulations. The system tracks, organizes, and monitors all 18 required documents—including CDL copies, DOT medical cards, MVRs, drug tests, and Clearinghouse queries—with AI-powered document scanning that identifies uploaded materials and extracts expiration dates. Automated alerts notify carriers before credentials lapse, and all documentation becomes instantly accessible during DOT audits.
Fleet DQF management features include complete 18-item tracking per FMCSA regulations, AI document recognition for various credentials, integrated background checks and drug testing through Checkr, secure driver portals for mobile document uploads, equipment management with registration and insurance tracking, and audit-ready compliance reports available on demand.
The platform represents a focused alternative to comprehensive fleet management systems, with pricing starting free for basic DQF management and IFTA software plans beginning at $9 monthly. The company emphasizes no contracts, no setup fees, and no per-truck pricing structures that could hinder business growth. For carriers comparing options like Motive IFTA reporting or J.J. Keller IFTA solutions, FleetCollect offers specialized functionality without enterprise-level complexity or cost.
Future development includes a no-contract electronic logging device solution that will integrate directly with the existing IFTA tracking software and fleet DQF platform, providing carriers with a unified system for hours of service, GPS IFTA tracking, fuel tax reporting, and driver compliance. The company targets owner-operators currently tracking miles on paper, small fleets using spreadsheets for IFTA calculations, growing carriers needing scalable solutions, and new carriers seeking compliant operations from their inception.
FleetCollect serves as a trucking compliance technology company offering IFTA tracking software, IFTA automation, and fleet DQF management for motor carriers across the United States. The platform replaces traditional paper logs and spreadsheets with integrated GPS tracking, automated calculations, and AI-powered document management. The FleetCollect IFTA tracking app is available through both the Apple App Store and Google Play Store, with additional information accessible at https://fleetcollect.net.
